Site Access Schedules

These settings are only editable by users with organisational manager permissions or higher.

In this article learn how to create and configure individual Site Access Schedules and assign them to customers in the StorAxxS Access Control Dashboard.

Individual Site Access Schedules allow facility operators to configure what times customers can access the facility, thus enhancing security at the site.

View the Schedules tab

To navigate to Schedules, follow these steps:

1. Select Site>Sites in the left panel
2. Select the site you want to update
3. Select the "Schedules" tab

The Schedules tab lists the existing schedules and allows users to create and edit site access schedules.

Example of the Schedules tab

In the image above:

1. Schedules: select this tab to view, create and edit site access schedules.
2. This is a list of the existing schedules for the site.
3. New: select this button to create a new site access schedule.
4. Select the 3 dot menu button to Edit an existing schedule.
5. The Site Default Schedule is listed here. 

Create a New Schedule

• On the Schedules tab, select the New button (see above)
• The New Schedule modal will display

New Schedule modal

The New Schedule modal used to create a new site access schedule

Follow these steps to create a new site access schedule:

1. Type in the Schedule Name
2. Tick this checkbox if this schedule will be the Site Default schedule that will be automatically applied to all customers
3. Enter the site access Start time
4. Enter the site access End time
5. Select the No Access button to remove site access for that day
6. Select the 24 Hour Access button to allow site access for the entire day
7. Tick the Apply to all checkbox if all days have the same access times as Monday, otherwise, continue to enter the start and end access times for each day of the week 
8. The Management Schedule ID is for sites that use Sitelink Timezones (see below for instructions)
9. Select the Save button

NOTE: The Management Schedule ID field is only for sites that use "time zones" in Sitelink.

Edit a Schedule

Select the 3 dot menu button to edit the schedule

To display the Edit Schedule modal:

• Select the 3 dot menu button to the right of the listed schedule
• Select Edit
• The Edit Schedule modal will display

Edit Schedule Modal

The Edit Schedule modal

1. Make the required changes to the existing schedule
2. IMPORTANT: If you are editing the Site Default schedule, in order to retain it as the Site Default, remember to tick the checkbox below the schedule name
3. Select the Save button

The updated schedule will be automatically applied to the applicable customers.

IMPORTANT: if the Site Default schedule is edited, remember to tick the checkbox below the schedule name in order to retain the schedule as the site default. 

Site Default Schedule

When a site access schedule is configured as the Site Default by selecting the checkbox on the modal, the site access times in the schedule will automatically be applied to all customers with an active booking, except for customers that have been manually assigned another schedule (see Assigning Schedules below).

Using Sitelink with Schedules

This section provides information for facilities that use the 'Time Zone' feature in Sitelink and how to integrate it with the 'Schedules' feature of the StorAxxS Access Control Dashboard.

Understanding Terminology:

    Sitelink "Time Zone" = StorAxxS "Schedules"
    These terms are interchangeable   

How to Integrate Sitelink Time Zones with the StorAxxS Schedules

1. Configure Time Zones in Sitelink

• Create "Time Zones" in Sitelink.
• Each Time Zone is assigned a two-digit code (00-99).
• This code is passed to the StorAxxS Dashboard for scheduling.

2. Assign Time Zones to Customers in Sitelink

• Customers can be assigned different Time Zones in Sitelink to control access schedules.
• Most customers will be assigned the same schedule i.e. the Site Default Schedule

3. Create Matching Schedules in the StorAxxS dashboard

• Create a StorAxxS schedule for every Sitelink time zone 
• Refer to the 'Create a New Schedule' section above for instructions
• The access times in the StorAxxS Schedules must match the access times in the Sitelink Time Zones
• IMPORTANT: Create a Site Default schedule (see above) that matches the Sitelink Time Zone that is assigned to the majority of customers. 
• IMPORTANT: Remember to include the Sitelink Management Schedule ID when creating the StorAxxS schedule (see image below) and ensure that is matches the two-digit code assigned to the corresponding Sitelink Time Zone. (e.g. "01").

The Management Schedule ID must match the Sitelink Time Zone two digit code

IMPORTANT: Remember to include the Sitelink Management Schedule ID and ensure it matches the two digit code assigned to the corresponding Sitelink Time Zone.

IMPORTANT: Remember to create a StorAxxS Site Default schedule that matches the Sitelink Time Zone assigned to the majority of customers.

Assigning Schedules to Customers

• If a Site Default schedule has been created, then it will be automatically assigned to all active customers.
• If there is no Site Default schedule or if a customer requires a schedule that differs from the Site Default schedule, then a schedule can be manually assigned to the customer's access permission.

Manually Assign a Schedule to a Customer

1. Select Customers in the left panel of the StorAxxS dashboard
2. Select a listed customer to display the Customer Details page
   
3. Tick the checkbox to the left of the listed Customer access permission
4. Select the Action button
5. Select Edit Access
6. The Edit Access Permissions modal will display
7. Select the Schedule field
   
8. Select a schedule from the list
   
9. Select the Save button